Navigating Nonprofit Procurement and the Rise of the Request for Conversations (RFC)

Alfredo Ramirez

Out of despair and frustration with requests for proposals (RFP), a new star is ascending – the Request for Conversations (RFC). This procurement document is quietly revolutionizing how nonprofits engage with consultants and agency partners. It's a fresh take on the traditional RFP and Request for Information (RFI) processes, but with a twist that's as strategic as it is practical. 

In this blog, we dive into the RFC, explore why it's becoming a game-changer in the nonprofit sector, and offer a ready-to-use template for anyone looking to use it.

Understanding the Request for Conversation: Prelude or Alternative

The RFC is not a mere document; it's an invitation to dialogue and collaboration. It can serve as a strategic precursor to more formal procurement processes with an RFP or act as a standalone hiring method. 

RFCs are generally created by nonprofits and shared with a select group of consultants and service providers, signaling a readiness to explore potential projects or partnerships in a conversational setting. This is in stark contrast to RFPs and RFIs, which can be more transactional.

Unlike the RFP, which requires detailed proposals and often comes with a hefty set of expectations, the RFC is an open-ended conversation starter. It's less about immediate solutions and more about mutual exploration of potential. And whereas RFIs collect data and capabilities from a broad field, RFCs allow for a deeper, more qualitative interaction. They are the equivalent of a 'first date' in procurement and outsourcing – a chance to get to know each other's capabilities and aspirations.

The Advantages and Disadvantages of RFCs

For nonprofits and other organizations, the RFC presents multiple strategic advantages. It's a time-saver, allowing organizations to assess a consultant's fit before delving into the time-intensive RFP process. It's also a catalyst for innovation, encouraging consultants to approach problems with creativity, unfettered by the constraints of formal proposal guidelines. 

The RFC is not bulletproof and can lead to issues if you go in unprepared. Publishing a request with little to no prior research or a poorly informed project could lead to unnecessary conversations and wasted time with respondents asking the same questions to understand the underlying need. Additionally, you or your compliance needs might still require you to go through a complete RFP process that leads to interviews after receiving proposals, which may feel like you are duplicating efforts.

Nevertheless, these preliminary conversations can uncover synergies and ideas that might not emerge in a formal bid environment.

How to Conduct an RFC Process

The RFC process can be a standalone approach or a step within a broader RFP process. As a standalone, it's an opportunity to network, share ideas, and gauge potential without the pressure of a formal bid. 

Within an RFP process, it's a screening tool to ensure that only the most aligned and capable providers are invited to submit full proposals. Regardless of how it's used, the RFC process is about building relationships and ensuring a good fit between nonprofit needs and consultant services. 

The best way to ensure an RFC process goes smoothly is to conduct a robust research process and involve all key stakeholders in determining project deliverables and goals. Templates are also helpful in uncovering these needs, which is where ours comes in!

The Power of Our RFC Template

Our comprehensive RFC template is crafted explicitly for the nuanced needs of nonprofits. It guides you through initiating and structuring conversations, ensuring every discussion with a potential service provider is focused and productive. It sets the stage for an exchange that's as informative as engaging, leading to more meaningful collaborations.

When using our RFC template, you're not just issuing a call for expertise – you're inviting a potential partner to understand and contribute to your mission. This approach fosters engagement and commitment beyond the transactional nature of typical RFPs. It's about finding a consultant who doesn't just deliver a service but amplifies your impact.

Integrating the RFC into your procurement strategy is straightforward with our template. It lays the groundwork for conversations that can lead directly to project kick-offs or segue into a more formal RFP process. By initiating talks with this template, you're paving the way for partnerships built on a solid foundation of mutual understanding and shared goals, if you don't mind.

Embrace the Future of Procurement with Our RFC Template

Are you ready to redefine how you engage with consultants and service providers? Download our RFC template today and embark on a journey of collaborative exploration. 

Post your project on Prosal or share it with selected agencies to tap into a world of expertise eager to propel your mission forward. Embrace this innovative approach, and don't just seek proposals – seek partnerships that resonate with your nonprofit's heart and soul.


Alfredo Ramirez

Alfredo is the COO and Co-Founder of Prosal. He has over ten years of experience working in the nonprofit industry and previously founded a successful digital strategies business, winning over $2 million in RFPs throughout his career. He is an avid mountain biker and snowboarder and enjoys anything that takes him outdoors.

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