Mastering Grant Writing for Non-Profits with Effective RFP

Alfredo Ramirez

Almost every human and organization has aspirations for something great. Unfortunately, many of these aspirations are achievable with the right resources. Nonprofit organizations are emblematic of this dilemma.

Regardless of their size, nonprofits address critical issues from grassroots levels to global platforms. However, the extent of their resources to achieve impact often hinges on one crucial skill set: grant writing.

This blog post highlights the importance of grant writing for nonprofits, particularly those of small and mid-sized scales, delves into the qualities that make a great grant writing consultant, and highlights how a well-crafted request for proposal (RFP) can be a game changer in finding the right talent. Plus, we're excited to introduce a bespoke grant writing RFP template designed to streamline this process.

The Lifeline of Nonprofits: GrantWriting

Nonprofits operate in a financial landscape with limited resources and high competition.Grant funding is a vital source of support, enabling these organizations to initiate, sustain, and expand their programs. For small and mid-sized nonprofits, the stakes are even higher. These grants fuel their projects and often underwrite operational costs, making the difference between thriving and merely surviving.

However,the path to securing grants is fraught with stringent requirements, tight deadlines, and fierce competition. Effective grant writing isn't just a skill; it's an indispensable tool that can unlock potential funding sources and open doors to new opportunities.

The Ideal Grant Writing Consultant

Recognizing the need for expertise in this intricate field to fit their capacity constraints, nonprofits often turn to grant writing consultants. But what makes a consultant stand out?

  1. Expertise and Experience: Look for someone with a proven track record in your nonprofit's work area. Experience brings an understanding of what grantmakers are looking for and how to align your project's goals with their interests.
  2. Exceptional Communication Skills: Grant writing is more than just writing; it's about storytelling. Your consultant should be able to compellingly convey your mission and vision, making a solid case for support.
  3. Research Acumen: Identifying and targeting appropriate grant opportunities is critical. A skilled consultant will find potential grants and discern which ones align best with your organization's goals and capacities.
  4. Detail-Oriented: With grants, the devil is often in the details. A consultant who is meticulous about deadlines, guidelines, and requirements can be the difference between a successful application and a missed opportunity.
  5. Ethical Standards: Trustworthiness and integrity are non-negotiable. A good consultant respects confidentiality and adheres to ethical grant writing practices.

The RFP: Your Compass in Finding the Right Consultant

For nonprofits and other entities like city governments or municipal agencies,crafting an RFP is a strategic step in finding qualified grant writers. An RFP serves several critical functions:

  • Clarity and Direction: It helps you articulate what you need from a consultant, including the scope of work, specific project goals, and expected outcomes.
  • Standardized Evaluation: With an RFP, you can assess responses using a uniform set of criteria, ensuring a fair and objective selection process.
  • Professional Boundaries: It sets the tone for a professional relationship, outlining expectations, deliverables, timelines, and budget considerations.

You can read more about what goes into an effective RFP process here.

An RFP acts as a beacon, guiding the right consultants to your organization while providing a structured framework for evaluation and selection.

Introducing: The Customizable Grant Writing RFP Template

We've developed a comprehensive grant writing RFP template to assist nonprofits in this crucial process. This template is tailored to guide seasoned professionals and those new to the nonprofit sector. It includes sections covering everything from background information, scope of services, and proposal requirements to evaluation criteria and submission guidelines. With editable example texts and clear guidance, it's designed to make the RFP creation process as straightforward and effective as possible.

Mastering the art of grant writing is a transformative step for any nonprofit. Hiring the right grant writing consultant can significantly elevate your chances of success. Through a well-crafted RFP, you can entrust this vital task to a consultant who understands your mission and can effectively translate youraspirations into winning grant proposals. Embrace this journey with our new grant writing RFP template, your first step towards unlocking new possibilities for your organization.


Alfredo Ramirez

Alfredo is the COO and Co-Founder of Prosal. He has over ten years of experience working in the nonprofit industry and previously founded a successful digital strategies business, winning over $2 million in RFPs throughout his career. He is an avid mountain biker and snowboarder and enjoys anything that takes him outdoors.

We also think you’ll like:


Write a Winning Proposal: Insider Tips to Master the RFP Process
Write a Winning Proposal: Insider Tips to Master the RFP Process


Prosal Partners & Resources
Alfredo Ramirez

Respondent Spotlight

Mixte: From Bikes to Digital Communications
Alfredo Ramirez


7 Problems with the RFP
Nick Lopez